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Functions and duties of divisions/office

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  • Last updated:2019-02-25
  • Count Views:2958

1. Clerk Division:

    The Division is chaired by a Chief Secretary and takes care of the Office’s administrative affairs and directs and supervises the clerks and others subordinate to it pursuant to the orders of the Prosecutor General. It is in charge of the following functions and duties:

‧Proposal for performance appraisal and reward/punishment of its subordinates;

 ‧Programming of important meetings;

‧Motions for issues to be noted by Prosecutor General;

‧Review of administrative documents;

‧Proposal for policies and work plans;

‧Proposal for research and development tasks;

‧Inspection and reminder for controlling performance appraisal;

‧Other tasks assigned by Prosecutor General;

    If the Chief Secretary fails to perform his/her duty with due cause, he/she shall report to the Prosecutor General and the Prosecutor General will designate a recommended clerk to act on behalf of him/her.  If any clerk below fails to perform his/her duty with due cause, Chief Secretary shall designate a competent person to act on behalf of the clerk by the nature of affairs, and report it to the Prosecutor General.  The Division is subdivided into the following sections:

  A.  Functions and duties of Records Section:

  1.  Assignment of cases for appeal against the court of third appeal in criminal action and other cases;
  2. Checking, acceptance and registration of assigned files and documents;
  3. Assignment of cases for extraordinary appeals;
  4. Preparation of depositions, and programming and recording of prosecutors' meetings;
  5. Drafting manuscripts for cases;
  6. Establishing, compiling and maintaining files, and maintaining attached exhibits;
  7. Compiling and recording extraordinary appeals and summaries of judgments;
  8. Preparation of books for inquiry files;
  9. Preparation of closed cases and statements;
  10. Other tasks to be handled by the recording clerk and assigned by supervisors.

  B.  Functions and duties of Documentation section:

  1. Receipt, mailing, distribution, duplication and proofreading of documents;
  2. Drafting administrative manuscripts;
  3. Compilation of work plans, performance appraisal and various reports;
  4. Control and audit of instruments;
  5. Compilation, extraction, distribution, circulation, notice and classification of laws and regulations;
  6. Affixation and custody of the official seals;
  7. Programming and recording of the general administrative meetings;
  8. Other paper work or tasks assigned by supervisors.

  C.  Functions and duties of General Affairs Section:

  1. Treasury of budgets;
  2. Custodian of important documents and articles;
  3. Purchase, maintenance and granting of property;
  4. Renovation and allocation of public apartment buildings;
  5. Management of colleagues' welfare;
  6. Management of allocation of practices;
  7. Recruitment/withdrawal, training and reward/punishment of bailiffs, drivers, mechanics and janitors;
  8. Other general affairs or tasks assigned by supervisors.

  D.  Functions and duties of Research and Evaluation Section:

  1. Promotion of research and development tasks;
  2. Preparation of annual work plans;
  3. Control and evaluation of document tracing;
  4. Inspection of cases;
  5. Follow-up, control and evaluation of the various controlled items;
  6. Voluntary inspection.

  E.  Functions and duties of Information Section:

  1. Compilation of summaries of extraordinary appeals;
  2. Documentation and maintenance of files;
  3. Collection and maintenance of investigation information;
  4. Collection and maintenance of books, newspapers and publications;
  5. Other information affairs and tasks assigned by supervisors;

  F.  Bailiffs:

Bailiffs are directed and supervised by Prosecutor General, and shall perform their duties pursuant to their supervisor's order.
Chief Bailiff directs and supervises bailiffs subordinate to him to process the relevant affairs.
Bailiffs are in charge of the following:

  1. Arrest with a Warrant, search, seizure, investigation and arrest of criminals wanted by law;
  2. Performance of duty, security guards and protection of safety;
  3. Other bailiff affairs or tasks assigned by supervisors.

2. Personnel Office, Accounting Office, Statistics Office and Civil Service Ethics Office:

  1. Personnel of Personnel Office, Accounting Office, Statistics Office and Civil Service Ethics Office are directed by Prosecutor General;
  2. Personnel Office, Accounting Office, Statistics Office and Civil Service Ethics Office are in charge of personnel management, personnel audit, fiscal accounting, accounting, statistics and civil service ethics affairs respectively.

3. Information Office:

    One Director shall be placed under Information Office, who deals with the administrative affairs of the Information Office pursuant to Prosecutor General's orders, and supervises the relevant affairs.
Information Office is in charge of the following:

  1. Programming, coordination and promotion of prosecuting information systems;
  2. Development, audit and testing, evaluation, appraisal, maintenance and promotion of prosecuting information application software;
  3. Establishment of SOP for computer operations.
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